You should hire a Virtual Assistant if any of these incidents have happened to you:
- You reconcile your books and realize you failed to collect a large amount of money for services rendered to clients the past few months because you forgot to send invoices.
- You filter your e-mail and missed multiple job offers for your services that amounted to $10,000 in foregone earnings because you didn’t have the time to prepare and send a formal proposal.
- You enter a dry spell because you couldn’t find the time to network regularly during your busy months.
Entrepreneurs are guilty of 2 things: micro-managing and working too lean. These are admirable traits but you can never do things on your own. And if you work too lean, eventually you’ll reach a point where your current level of scale can’t accommodate an extra output of productivity. You end up flushing thousands of dollars down the drain.
The best solution is to hire a Virtual Assistant and save up a fortune every month through the following ways:
Organize Your Business
Meetings, payments, follow ups, interviews, submissions of business proposals; the list just goes on and on. If you don’t organize your business, many of these tasks will accumulate, remain undone and result in opportunity costs.
A Virtual Assistant can organize your business by attending to the following tasks:
- Calendar Management
- Appointment Setting
- Phone Handling
- Follow Ups
- E-mail Support
Your Virtual Assistant will constantly remind you of deadlines and scheduled dates at least 2 days prior or earlier depending on the level of priority.
Free Up Your Time
If you’re spending too much time attending to administrative duties and support services, you are working IN your business not ON your business.
As an entrepreneur, you should be judicious and strategic with your time if you want to succeed. Your time is best allocated to matters that readily translate to more dollars and cents to your bank account. How much time do you spend filtering e-mail?
By delegating administrative and support services to a Virtual Assistant, you can re-align your work hours and focus on functions that will fast track the success of your business.
Keep Your Payables Up to Date
How would you feel when you are in the middle of an important Skype call and then the Internet gets disconnected? What if you were printing materials for an important presentation then power shuts off?
You did not intend to but somehow the Internet and power bills went unpaid. Although there are ways to get through these inconveniences, it remains a hassle, a time killer and a source of stress.
A Virtual Assistant will keep a schedule of your payables, send you a copy as a reminder and still message you 2 days before the due date.
Streamline Your Business Costs
Hiring a Virtual Assistant will hardly move the needle on your monthly expenses.
The Virtual Assistant is self- employed; technically, he or she owns a business that provides virtual assistance services. Thus the Virtual Assistant is responsible for his or her costs of business.
You do not pay your Virtual Assistant benefits as mandated by the government or your company as he or she is contracted but not employed by your business. Your Virtual Assistant as a proprietor also has other clients to attend to and is not exclusive to you. For example, a real estate business, besides using a company like ForSaleOrRentByOwner can also use an experienced real estate virtual assistant.
As an entrepreneur, learn to relinquish control and delegate work to your Virtual Assistant. Start out with the non-essentials and slowly transfer the more crucial aspects of your business. Contract another Virtual Assistant if necessary. By hiring virtual assistants, opportunity costs will be things of the past.